Shipping & Receiving / Inventory Control Specialist

TransMedics · Andover, MA

Level: Specialist
Team: Controls
Degree: Required
Experience asked: 2+ years
Industry: Medical devices
Posted: 4 days ago

The role in 30 seconds

A specialist controls role at TransMedics (medical devices) in Andover, MA. Receive, inspect, and verify incoming materials against purchase orders, packing slips, and supporting documentation, ensuring accuracy and compliance with established procedures.

They ask for: 2+ years · degree required
Tools it names: Root cause, ISO 13485, FDA / GMP

Read from the posting. The full description is below.

How this role compares

Against 26 other live controls postings in Massachusetts.

Base pay: Not listed in this posting
Experience asked: Less than usual (2+ vs 5+)

Skills these teams ask for most

PLC 74%
Automation 74%
Robotics 37%
Validation (IQ/OQ/PQ) 26%
✓ Root cause 22%

✓ = this posting asks for it too. % = share of similar postings that mention it.

Stands out: this posting asks for ISO 13485, which few similar roles mention. If you have it, lead with it.

It asks for 2+ years. If you're close, apply anyway: requirements are a wish list. Talk to someone on the team first.

At a glance

Pulled from the posting text. If it's not listed here, the posting didn't say.

How to get in at this plant

Five moves over a week or two. The first one takes ten minutes.

1
Pick 2–3 people on the Controls team at TransMedics
Engineers who joined in the last year or two reply the most. Use the team search on this page to find them.
2
Send a short, curious note
One real question about their work. No favors yet. Each person gets a different note, written for this role.
3
Turn a reply into a short call
Questions worth asking about this team:
- What does a normal week look like on your team?
- How did you land the job? What stood out in your interviews?
4
Apply with someone vouching for you
If the call went well, ask whether they’d pass your résumé to the hiring manager. Send your résumé link, apply that day, and let them know.
5
Bring proof to the interview
One page of before-and-after numbers from projects you led: scrap, OEE, cycle time, cost. Plant managers hire on results.

This plant: TransMedics in Andover

1 other open role at this site.

Principal NPI Manufacturing Engineer, Electromechanical Systems · Reliability · Senior

Full description from TransMedicsAs posted on their careers site.Show

Position summary

The Shipping & Receiving / Inventory Control Specialist is responsible for the accurate and timely receipt, inspection, processing, storage, and shipment of materials supporting TransMedics' manufacturing and distribution operations.

This position requires a hands-on professional with demonstrated experience in shipping and receiving, inventory management, ERP/MRP systems, and maintaining accurate documentation within a quality-controlled manufacturing environment.

The ideal candidate understands the importance of material traceability, inventory accuracy, regulatory compliance, and maintaining uninterrupted production flow. This individual must be able to independently prioritize competing responsibilities, identify and resolve discrepancies, and proactively communicate issues that may affect production schedules or customer deliveries.

We are seeking a detail-oriented, accountable, and solutions-focused individual who takes ownership of their work, demonstrates sound judgment, and actively contributes to continuous improvement in a fast-paced, evolving organization.

Responsibilities

This position does not have direct management responsibilities.

Requirements

✓Ability to work in a warehouse and manufacturing environment.
✓Ability to operate pallet jacks and other authorized material-handling equipment.
✓Ability to lift and move materials weighing up to 50 pounds, with or without reasonable accommodation.
✓Ability to perform duties involving extended periods of standing, walking, bending, reaching, and material handling, with or without reasonable accommodation.

Qualifications

✓High school diploma or equivalent.
✓Minimum of 2 years of direct experience in shipping and receiving, inventory control, material handling, or stockroom operations within a manufacturing or distribution environment.
✓Demonstrated hands-on experience using ERP/MRP or warehouse management systems to process receipts, shipments, inventory transactions, and material movements.
✓Experience performing cycle counts, inventory reconciliation, and investigating inventory discrepancies.
✓Working knowledge of shipping/receiving documentation, purchase orders, packing slips, product labeling, and inventory traceability.
✓Demonstrated ability to follow written procedures, maintain accurate documentation, and work within established quality and safety requirements.
✓Ability to independently prioritize multiple tasks, manage competing deadlines, and adjust to changing operational requirements.
✓Demonstrated problem-solving skills, including the ability to identify discrepancies, investigate issues, and communicate appropriate next steps.
✓Strong attention to detail, organizational skills, and accountability for accurate and timely completion of assigned responsibilities.
✓Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
✓Ability to communicate effectively with team members and cross-functional departments.
✓Demonstrated initiative, adaptability, and commitment to developing job-related skills and improving operational processes.
✓Ability to work both independently and collaboratively in a fast-paced environment.

Preferred qualifications

✓Associate's degree or coursework in Supply Chain Management, Logistics, Manufacturing, or a related field.
✓Previous shipping, receiving, or inventory-control experience in a regulated industry, preferably medical devices, biotechnology, or pharmaceuticals.
✓Working knowledge of GMP, Good Documentation Practices (GDP), FDA regulations, and/or ISO 13485 requireme

Show full description ↓

This position is responsible for, but not limited to, the following

•Receive, inspect, and verify incoming materials against purchase orders, packing slips, and supporting documentation, ensuring accuracy and compliance with established procedures.
•Process incoming receipts, outgoing shipments, inventory transfers, and material movements accurately and promptly within ERP/MRP systems.
•Generate and verify product labels, shipping documentation, and inventory records to maintain material identification and traceability.
•Prepare, package, label, and coordinate domestic and international outbound shipments in accordance with company procedures, carrier requirements, and applicable regulations.
•Perform routine cycle counts, inventory reconciliations, and physical inventory activities. Investigate discrepancies, identify root causes, and escalate or resolve issues appropriately.
•Maintain accurate and complete records in accordance with established Standard Operating Procedures (SOPs), Good Documentation Practices (GDP), and applicable quality and regulatory requirements.
•Understand and follow applicable Good Manufacturing Practices (GMP), FDA requirements, and ISO 13485 procedures relevant to assigned responsibilities.
•Independently organize and prioritize daily shipping, receiving, and inventory activities based on production requirements, material availability, shipment deadlines, and operational priorities.
•Identify material shortages, damaged goods, inventory discrepancies, and potential delays. Communicate concerns proactively and coordinate appropriate corrective actions.
•Collaborate with Manufacturing, Quality, Supply Chain, and other departments to ensure timely material availability and uninterrupted production flow.
•Demonstrate ownership and accountability by following issues through resolution and ensuring the accuracy of completed work.
•Identify opportunities to improve inventory accuracy, material handling processes, documentation, and operational efficiency.
•Maintain a clean, safe, and organized warehouse, stockroom, and shipping/receiving dock.
•Safely operate pallet jacks and other authorized material-handling equipment.
•Follow all company safety, quality, and regulatory procedures.
•Perform other TransMedics duties as assigned.