Document Control Specialist

Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again.

But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work.

The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their

• •Establish and own document control policy within the Scout BMS
• •Manage controlled documentation (Process Standards, Procedures, Work Instructions, Forms, etc.) across the full lifecycle
• •Define and enforce document standards (nomenclature, version control, retention) to ensure consistency and clarity
• •Ensure compliance with regulatory, VW Group and internal requirements; maintain audit-ready documentation

• •Lead the deployment and implementation of document management systems and tools
• •Own AI-enabled solutions (e.g., AI agents) to ensure up-to-date

• •Own and maintain the process model, ensuring lean, streamlined processes (elimination of waste or duplication)
• •Drive standardization and regular “freezing” of process baselines
• •Support the development and continuous improvement of the overall BMS
• •Promote process approach and risk-based thinking across the organization

• •Act as a trusted advisor to all departments on document control and process-related topics
• •Act as a BMS Specialist for some departments as required
• •Support teams in developing clear, complete, and consistent procedures and instructions aligned with corporate standards and identity
• •Collaborate cross-functionally to ensure processes meet customer and business

• •Drive process excellence initiatives across the organization
• •Support additional BMS-related tasks and initiatives as required

• •This role will be based out of the Scout Motors location in Columbia, South Carolina.
• •This role requires 4-5 days per week in the office, with regular in-person meetings and events.
• •Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.

What you’ll bring

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring:

• •Education/Certifications: A Bachelor’s degree in Legal Studies, Business Administration, Quality Management, or a related field
• •Experience: 5 - 7 years of experience in document control, quality systems, or a related role within an automotive environment
• •QMS Expertise: Solid understanding of Quality Management Systems (QMS), ISO 9001 and document control principles; experience in establishing or maintaining structured documentation frameworks is a plus
• •Compliance & Governance: Experience working with regulatory, compliance, or legal requirements; ability to translate